Privacy Policy

Last Updated: June 2026

Little Knights respects your privacy and is committed to protecting the personal information of the families, children, parents, guardians, volunteers, sponsors, donors, and community members who interact with us.

This Privacy Policy explains how Little Knights collects, uses, stores, shares, and protects personal information.

Little Knights is owned and operated by Club Ninety Ltd. in collaboration with the Knights of Columbus, Council 13461. Club Ninety Ltd. is responsible for the administration, operation, website, registration process, communications, media, and personal information handling connected to Little Knights.

By using the Little Knights website, registering for an event, submitting a form, making a payment, attending an event, volunteering, sponsoring, donating, or otherwise interacting with Little Knights, you agree to the practices described in this Privacy Policy.

1. Who We Are

Little Knights is a community sports initiative owned and operated by Club Ninety Ltd.

Little Knights works in collaboration with the Knights of Columbus, Council 13461 to help unite the community through sport and support charitable and community-focused initiatives.

For the purposes of this Privacy Policy, “Little Knights,” “we,” “our,” and “us” refer to Club Ninety Ltd. operating the Little Knights initiative.

2. Personal Information We Collect

We may collect personal information when you register for an event, complete a form, make a payment, contact us, attend an event, volunteer, sponsor, donate, or interact with our website.

This information may include:

• Parent or guardian name

• Parent or guardian email address

• Parent or guardian phone number

• Child participant name

• Child participant age or date of birth

• Child participant grade or age group

• Emergency contact information

• Relevant medical information

• Allergy information

• Dietary restrictions

• T-shirt size

• Registration details

• Payment and transaction details

• Sponsorship or donation details

• Volunteer information

• Messages submitted through our contact form

• Photos, videos, audio recordings, and other event media

• Website usage information, such as device information, browser type, pages visited, and general analytics data

We only aim to collect information that is reasonably necessary to operate Little Knights events, manage registrations, communicate with families, support participant safety, process payments, promote the initiative, and fulfill our community and charitable purposes.

3. Information About Children

Because Little Knights involves children, we take the collection and use of children’s personal information seriously.

A parent or legal guardian must complete registration for any child participating in Little Knights events, programs, or activities.

By registering a child, the parent or legal guardian confirms that they have authority to provide consent on behalf of the child.

Children should not submit personal information directly through the Little Knights website without the involvement and consent of a parent or legal guardian.

4. How We Use Personal Information

We may use personal information for the following purposes:

• To process registrations

• To communicate with parents and guardians

• To organize and operate Little Knights events

• To assign participants to appropriate age groups, teams, games, or activities

• To provide event updates, schedule changes, and important notices

• To manage emergency contacts and safety concerns

• To understand allergies, medical needs, dietary restrictions, or other participant considerations

• To process payments, sponsorships, donations, or purchases

• To provide t-shirts or other event items

• To respond to questions submitted through the contact form

• To manage volunteers, sponsors, donors, and community partners

• To document and promote Little Knights events through photos, videos, and other media

• To post event recaps, updates, and promotional content on our website and social media

• To support fundraising, sponsorship, and community outreach

• To improve our website, programs, communications, and event experience

• To meet legal, insurance, accounting, administrative, or safety requirements

We do not collect personal information for purposes that are unrelated to Little Knights operations, events, communications, safety, media, fundraising, or community programming.

5. Photo, Video, and Media Use

Photos, videos, audio recordings, and other media may be taken during Little Knights events, programs, and activities.

These materials may include child participants, parents, guardians, volunteers, spectators, sponsors, donors, staff, and community members.

By registering a child, attending an event, or participating in a Little Knights activity, the parent or legal guardian understands and agrees that photos and videos may be captured and used by Club Ninety Ltd., Little Knights, and approved representatives.

Media may be used for purposes including but not limited to:

• Little Knights website content

• Social media posts

• Event recaps

• Promotional materials

• Printed or digital marketing

• Advertising

• Sponsorship materials

• Fundraising campaigns

• Community updates

• Future Little Knights promotions

• Club Ninety Ltd. promotional use connected to Little Knights

Photos, videos, and media may be used for commercial, promotional, charitable, marketing, fundraising, and community-related purposes without further notice, approval, or compensation.

If a parent or legal guardian has concerns about photo or video usage, they must contact Little Knights in writing before the event.

Club Ninety Ltd. and Little Knights will make reasonable efforts to accommodate written requests; however, because Little Knights events may include public spaces, group activities, crowd shots, team photos, game footage, event recaps, and shared community settings, complete exclusion from all background images, group media, crowd footage, or promotional materials cannot be guaranteed.

6. Consent

By submitting personal information, registering for an event, completing a form, making a payment, attending an event, volunteering, sponsoring, donating, or otherwise interacting with Little Knights, you consent to the collection, use, and disclosure of personal information as described in this Privacy Policy.

For child participants, consent must be provided by a parent or legal guardian.

You may withdraw consent for certain uses of personal information by contacting us in writing. However, withdrawing consent may limit our ability to provide registration, participation, communication, safety support, event access, or other services.

Media consent may be subject to practical limitations, especially where photos or videos have already been published, printed, shared, included in event recaps, or used in promotional materials.

7. Sharing Personal Information

We may share personal information only when reasonably necessary for Little Knights operations, safety, administration, promotion, or legal compliance.

Personal information may be shared with:

• Club Ninety Ltd. staff, organizers, representatives, contractors, and approved service providers

• Little Knights coaches, volunteers, and event staff where needed for event operations or participant safety

• Knights of Columbus, Council 13461 where necessary for collaboration, charitable reporting, sponsorship, fundraising, or community-related purposes

• Payment processors

• Website, registration, email, or form service providers

• Insurance providers, legal advisors, accountants, or professional advisors

• Emergency responders or medical personnel when necessary

• Sponsors or community partners, only where appropriate and not in a way that sells personal information

• Government, regulatory, or legal authorities where required by law

We do not sell children’s personal information.

We do not sell parent, guardian, volunteer, sponsor, donor, or participant personal information to third parties.

8. Payments and Transactions

Payments for registrations, events, sponsorships, donations, or purchases may be processed through third-party payment providers.

Little Knights and Club Ninety Ltd. may receive payment confirmation details, transaction records, order details, and related information needed to manage registration and financial records.

Payment processors may collect and process payment information according to their own privacy policies and security practices.

We recommend reviewing the privacy policy of any third-party payment provider used during checkout.

9. Website Analytics and Cookies

The Little Knights website may use cookies, analytics tools, pixels, or similar technologies to understand website traffic, improve user experience, measure engagement, and support marketing or communications.

This may include information such as:

• Pages visited

• Time spent on the website

• Browser type

• Device type

• General location data

• Referral source

• Interaction with forms or website features

You may be able to disable cookies through your browser settings, but some website features may not function properly if cookies are disabled.

Little Knights should not knowingly use tracking tools to target children with behavioural advertising.

10. Email and Communications

We may use your contact information to send:

• Registration confirmations

• Event updates

• Schedule changes

• Safety notices

• Payment confirmations

• Volunteer information

• Sponsorship or donation communication

• Community updates

• Future Little Knights event announcements

You may unsubscribe from non-essential promotional emails where an unsubscribe option is provided.

However, we may still send necessary administrative, transactional, registration, safety, or event-related communications.

11. Sponsorships, Donations, and Community Support

If you sponsor, donate, or support Little Knights, we may collect information such as your name, business name, logo, contact information, website, social media handles, donation amount, sponsorship package, and related communication.

Sponsor names, business names, logos, and links may be displayed on the Little Knights website, social media, event materials, or sponsor pages where agreed upon or reasonably connected to the sponsorship.

Financial and contact information connected to sponsorships or donations will be handled with care and used for administration, communication, recognition, reporting, and recordkeeping.

12. How We Protect Personal Information

We take reasonable steps to protect personal information from unauthorized access, loss, misuse, disclosure, alteration, or destruction.

These steps may include limiting access to personal information, using secure systems where possible, working with reputable service providers, and keeping records only as long as reasonably necessary.

However, no website, online form, payment system, email system, or digital storage method can be guaranteed to be completely secure.

By using the website or submitting personal information, you understand that there are risks associated with online communication and digital storage.

13. Retention of Personal Information

We keep personal information only as long as reasonably necessary for the purposes described in this Privacy Policy, including registration, event administration, safety, communications, legal compliance, accounting, insurance, dispute resolution, media use, and recordkeeping.

Some information may be kept longer where required for legal, tax, insurance, accounting, operational, or legitimate business purposes.

Photos, videos, and promotional materials may be retained and used for future Little Knights and Club Ninety Ltd. promotional, charitable, community, or historical purposes unless a written request is made and removal is reasonably possible.

14. Accessing, Correcting, or Deleting Personal Information

You may contact Little Knights to request access to, correction of, or deletion of personal information that we hold about you or your child.

We may need to verify your identity before responding to the request.

In some cases, we may not be able to delete certain information if it is needed for legal, accounting, insurance, safety, dispute resolution, or legitimate operational purposes.

For media that has already been published, printed, distributed, shared by third parties, or included in promotional materials, complete removal may not always be possible.

15. Third-Party Websites and Platforms

The Little Knights website or communications may link to third-party websites or platforms, including payment processors, social media platforms, sponsor websites, registration platforms, or community partner websites.

We are not responsible for the privacy practices, content, security, or policies of third-party websites or platforms.

You should review the privacy policies of any third-party services you choose to use.

16. Social Media

Little Knights may operate social media accounts or publish content through platforms such as Instagram, Facebook, TikTok, YouTube, or other digital platforms.

If you interact with Little Knights through social media, your interactions may be visible to others depending on your privacy settings and the platform’s rules.

Social media platforms have their own privacy policies, terms, and data practices. Little Knights and Club Ninety Ltd. are not responsible for how those platforms collect, use, or disclose your information.

17. International Storage and Service Providers

Some of the service providers we use may store or process personal information outside of Canada.

If personal information is processed or stored outside of Canada, it may be subject to the laws of that jurisdiction.

By using Little Knights services, registering for events, submitting forms, or interacting with the website, you understand that personal information may be processed or stored by third-party providers in Canada or other countries.

18. Changes to This Privacy Policy

Club Ninety Ltd. may update this Privacy Policy from time to time.

The updated version will be posted on the Little Knights website with a revised “Last Updated” date.

Continued use of the website, registration for events, attendance at events, or interaction with Little Knights after changes are posted means you accept the updated Privacy Policy.

19. Contact Us

For questions about this Privacy Policy, personal information, media consent, registration information, sponsorship information, or privacy-related requests, please contact Little Knights through the website contact form.

By registering for a Little Knights event, program, or activity, you confirm that you have read, understood, and agreed to this Privacy Policy.